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Doctoral Exams

This page contains all the information relating to thesis defenses, for all doctorate students (both Bologna and pre-Bologna under the terms of Recorate Orders), as defined in the Academic Regulations of the University of Coimbra.

Thesis submission deadlines

Thesis submission deadlines, listed on this site, are set at the university level for all UC doctoral candidates, and duly communicated to the Organizational Units

What date counts for thesis submission?

The thesis is considered submitted on the date when the request for admission to doctoral exams form, in printed format, is submitted to the Campus 1 Academic Management Services (assistance office).

  • if in-person, it is the date the doctoral candidate delivers the request to the Campus 1 assistance office.
  • if by mail, it is the date postmarked by CTT.

It is the doctoral candidate's responsibility to request that an account be created in the General Study, at least 7 days before the thesis submission deadline.


[1.] Upon conclusion of the thesis, the doctoral candidate requests SGA to create an account in the General Study (in portuguese) - Digital Repository of Scientific Output of the University of Coimbra to which it can be uploaded.

The candidate has 5 days after receiving the login credentials to upload (watch demo, in portuguese) the following documents:


The account request should be sent using the form This form is only available in portuguese, so you have to choose the following options:

  • Categorização = "Estudante de Doutoramento"  [study cycle of student]
  • Tipo de Pedido = "Realização de ato"  [type of request]
  • Descrição/Assunto = "Provas de Doutoramento - Criação coleção Estudo Geral" [subjet of the request]
2. SGA sends the General Study login details to the doctoral candidate via Inforestudante/e-mail so the thesis and CV can be uploaded (The candidate has 5 days after receiving the login details to upload the documents).


If the members of the committee request copies of the thesis, the doctoral candidate should deliver printed copies of the thesis and CV to the SGA Assistance Office on Campus 1.

For the following Faculties, the doctoral candidate should submit additional copies as indicated below when submitting when submitting an application for a doctoral exam:

  • Faculty of Law (FDUC) - 9 (nine) printed copies of your thesis and CV for a total of 9 (nine) copies of each document;
  • Faculty of Economics (FEUC) - 7 (seven) printed copies of your thesis and CV for a total of 7 (seven) copies of each document;
  • Faculty of Psychology and Education Sciences (FPCEUC) - 2 (two) printed copies of your thesis and CV for a total of 2 (two) copies of each document.

3. After uploading the documents, the candidate requests admission to the doctoral exam using the appropriate form ("Admissão a prova de Doutoramento"), available on the forms page (in portuguese), and submits it:

  • directly to the Campus 1 Assistance Office, (in Academic Management Services, located in the Palacio dos Grilos), or
  • submitting it via CTT (mail).

The following documents should be submitted with the request:

  • Advisor(s)' opinion(s);
  • 1 printed copy of the thesis, including a summary of 2500 to 5000 characters in Portuguese and English, and printed in accordance with the guidelines of the Institutional Identity of the University of Coimbra. Check here, also available at (in portuguese);
  • 1 printed copy of your curriculum vitae (CV), obtained from the DeGois Curricula Plataform.
  • Authorization for access to the submitted work in the General Study (see the forms page)
  • Doctoral exam fee to be paid in the finance office or via Money Order: 50€ UC students and 5.500€ for all others.


[4.] SGA submits the request to the respective Oranizational Unit.
[5.] The Scientific Council of the respective Organizational Unit decides whether or not to admit the candidate to the doctoral exam and submits it to SGA along with the suggested committee member names.
[6.] The Rector or his delegate names the committee members and publishes it on the UC website on the
[7.] SGA communicates the names of committee members to the Organizational Unit, the committee and the candidate and informs the committee chair to schedule the exam.

[8.] SGA organizes the committee, schedules and registers the meeting and issues the announcement.

  • If the committee feels the candidate should revise the thesis, SGA communicates this information to the Organizational Unit Director and to the candidate. The candidate then has 120 business days from the date of receipt of the notice to submit a revised electronic copy or a statement that he/she intends to leave it as originally submitted.
  • The committee will be informed by SGA of receipt of the revised thesis or statement of no intent to make changes.
[9.] SGA schedules the meeting on behalf of the candidate and committee and informs the Organizational Unit Director. The press is also informed and SGA begins preparation (room, parking etc.).

[10.] The candidate defends his/her thesis to the committee at the meeting setup and registered by SGA.

  • Upon completion of the exam, the new PhD has 15 business days to submit the copies of the thesis to the SGA Assistance Office on Campus 1. The legal deposit will then be made according to the Academic Regulations of the University of Coimbra
[11.] SGA then communicates the results of the exam to the Rector, SIBUC, the Organizational Unit Director, the press and, if a UC professor, to SGRH.


SGRH - Human Resources Management Services; SGA - Academic Management Services; SIBUC - University of Coimbra Joint Library System; UO - Organizational Unit

Important notes about theses in digital format (CD/DVD)

The digital format should be: - Enclosed in a hard plastic case or stiff cardboard.

The CD/DVD, as well as the case, should be properly identified with: Title; Author; Name of higher education institution; Year and Type of work (Doctoral thesis...)

The digital copy should never be attached to the printed copy of the thesis.

Doctoral exam in special thesis apresentation conditions

The following documents, available on the forms page (in portuguese) should be attached to the to the request:

  • proof of qualifications for admission to exam, excepting UC professors, and
  • certified copy of ID (Portuguese ID Card or Citizen Card, if a Portuguese citizen; passport or other for all others).

Doctoral Specialties

You can check the available Doctorate specialties at the following address, which is sincronized with the UC academic information system.

UC Teaching Area 3rd Cycles