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PhD Scholarships and Scholarship Holders

You want to apply for a PhD scholarship (e.g. to the FCT- Portuguese Foundation for Science and Technology). What should you do in the University of Coimbra (UC)?
 The UC is solely the host institution in which you want to accomplish your PhD degree. Therefore, the deadlines and rules regarding your appliance are established by the institution that opens the call for the scholarships.
Does the UC have its own regulations for the PhD Students who are candidates to a scholarship or scholarship holders?
 Yes, these subjects are provided for under the Regulation for Fees and Awards of the UC which is available at http://www.uc.pt/en/academicos/regulamentos, particularly its Article 12.
Do you have to inform the UC that you applied for a scholarship?
 Yes, you do. If you don’t do it, your fee payment plan will be set by default under the general terms (monthly instalments and the corresponding interest payment calculation).
How can you inform the UC about your situation?
 By means of InforEstudante and using the request Academic Service » Requests » Add » [Alun@s] Delivery of proof of scholarship (initial request or renewal). You have to attach evidence of your application to the scholarship or the Regulatory Declaration that provides for the period of time of the scholarship and the amount to be transferred to the UC, if it is already available.
What is the deadline to submit this information?
 Annually, until 30th November or within the period of 30 days after the accomplishment of the enrolment/registration.
How can you prove that you were accepted as a PhD student in the UC?
 

After formalizing your application for the desired PhD course (by means of InforEstudante) and having it validated and evaluated, if you are ADMITTED in that PhD course, you will be able to enroll and register in it. This will allow you to be a UC student and issue your electronic MULTIPURPOSE CERTIFICATE.

More information about the Multipurpose Certificate HERE»

Can you have a conditional registration?
 No. When a student registers it means he is requesting the provision of a public teaching service, in this case by the UC, thus becoming subject to the subsequent payment of fees. 
You only intend to proceed with your PhD course if you get a scholarship.  What options do you have?
 If you need to be registered in order to apply for a scholarship, you may consider the possibility of registering only for the 2nd semester. By choosing this option, a fee payment plan is generated concerning the 2nd semester, with instalments to be payed from February to June, giving you more time to plan and begin the classes and assignments of your PhD course.
Can you register only for the 2nd semester?
 

The UC offers this possibility but it is essential to contact the Faculty responsible for your PhD course in order to evaluate if it is possible to attend only the 2nd semester. 

If you register only for that semester, you may withdraw your registration until 31st January without paying fees. The registration fee is always due. In addition, you may make changes to your registration in curricular units of the 2nd semester until 15th March, at InforEstudante.

You are not sure about the date you begin your PhD course. What is the problem with registering in annual curricular units or units from the 1st semester?
 You should consider your options very carefully because when you select annual curricular units or units from the 1st semester, an annual instalments’ payment plan is created, from September to June, which implies that, if you register after September, you are immediately obliged to pay the instalments of the previous months.
What are your options if your scholarship is Refused?
 

If you accomplished the procedures and deadlines already mentioned, within the period of 30 days following the communication of that decision you may choose between:

- withdraw your registration, without paying fees; or

- change freely your registration (e.g. to a semester, part time) with the corresponding adjustments in the payment plan.

After this period, you will be as any other student and, therefore, subject to the usual deadlines concerning the payment of fees.

What does happen when the academic year does not coincide with the period of the scholarship?
 

According to the academic calendar in the UC, the academic year usually begins in September and finishes in August:

- regardless of the month in which the scholarship begins, it is always associated with the academic year that is beginning at the time.

You did not meet the deadlines to submit evidences or other conditions already mentioned. What can you do?
 In the event of non-compliance with the deadlines or other conditions provided for under the Regulations of the UC, you may submit a request of acknowledgement of a special status/situation duly substantiated. This will be analyzed and subject to a decision, which may be accepted or rejected. Nonetheless, this request is subject to the charge of €50.