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It is the responsibility of Academic Management Services to ensure that each student's academic record (PIA) contains all required and properly certified documents as required by law. Due to the increasing frequency of on-line transactions, namely application and enrollment, the submission of personal identification is of particular importance.

Required documents when registering at UC for the first time

[1] One photocopy of your personal identification

  • Your personal identification must be presented in-person in order to be verified by Academic Management Services.
  • This does not apply to students admitted through the National Admittance Competition that enroll in-person.
  • If you are a returning student, this is the only document you are required to submit. 

[2] One passport type photo

[3] Vaccination record

  • With a current tetanus shot

[4] Other documents requested during the application process

  • Certificates of qualifications, class syllabi and in-class and individual study hours, etc.
  • If you are a returning student, you are only required to submit a copy of your personal identification. 

If you still have questions about which documents to submit please login to Inforestud@nte and go to your application. It is mandatory to submit an original or certified copy of all documents whose "Type of submission" shows as electronic. 

[5] Residency authorization or Visa for foreign students 

Submission and certification of documents

Documents need to be received by Academic Management Services by 31 December of the year you applied to UC through one of the following:

1) Directly to Academic Management Services during the hours for in-person assistance (see hourly schedule)

  • You must bring the original and respective copy so it can be verified. The original will be returned to you.

2) By mail

  • In this case the documents must be original or a certified copy. In accordance with Executive Order 28/2000, 13/3/2000, copies of original documents can only be certified by the local government (junta de freguesia) and postal service (CTT - Correios de Portugal):
  • The mailing address is:
 Administração da Universidade de Coimbra, Serviço de Gestão Académica, Colégio de Santa Rita - Rua da Ilha, 3004-531 - Coimbra 
  • In the case of foreign students, these documents should be certified by the Portuguese embassy or consulate in the student's native country, or by Apostille Convention, and, if not written in Portuguese, Spanish, French or English, translated into Portuguese by a translator certified by the Portuguese Diplomatic representative.

What is the Apostille Convention?

The affixing of the apostille is provided for in article 3 of the Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents, concluded on 5 October 1961, and is only applicable to public documents that need to be recognized in a country that is a signatory of the Convention.

The Apostille is issued by the superior competent authority of the country where the document originated.

In Portugal, the affixing of apostilles is done by the Prosecutor General's Office. A fee for the issuance of the apostille and for the verification of an existing apostille is set at 10,20 € by article 1 of Executive order 86/2009, 3 April.


After the 31 December deadline has passed, Academic Management Services verifies if all documents have been submitted, and if they have, updates the student's file on Inforestud@nte to COMPLETED status. You can check your status under "File Status", via the link Academic Information>>Academic Data.

If your status is INCOMPLETE (in red), no official documents can be issued to you (certificate of completion, other certificates, verifications) while this status remains. 

A student can submit documents at anytime, thereby updating his/her status to complete, and documents can be issued immediately.

Useful links

UC Office of International Relations
Ministry of Foreign Affairs
Citizen Portal - Study in Portugal