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Special situations regarding payment of fees

Fee exemption or reduction in PhD courses (3rd Cycle)

Professor or researcher in the UC with an employment contract in the civil service

After the registration deadline and until 15th February, the Academic Management Services publish on the UC webpage the provisional list of the professors and researchers covered by this benefit.

No earlier than 10 days after the date of publication of the mentioned list, and if there are no complaints concerning it, the list becomes permanent and the benefit is granted to the students by means of the insertion of this privilege in the payment plan on the NONIO system.

Students registered in a PhD course but temporarily in a foreign institution

Students registered in a PhD course at UC, but temporarily abroad working in foreign institutions, have to submit a request along with a document that evidences the duration of their stay and the obligation to pay fees in those institutions. This evidence has to appear in an authentic document issued by the Foreign Institution.

  • The request has to be delivered to the Academic Services Centre or, alternatively, it can be sent by regular mail (CTT) or by means of the form Academicos@ UC, until 15th February.
  • Whenever it is sent by means of the aforementioned form, it has to refer to the type of request "Academic Act" and the following description/subject “ Other exemptions/tuition reduction“, otherwise the request will not be processed in due time.

Professors obliged to obtain a degree in order to get a career progression

After the registration deadline and until 15th February, the Academic Management Services ascertain the eligible students and assign their corresponding benefit on the NONIO system.

Please NoteThe Professors of the UC have to meet the payment deadlines until the moment their right to the benefit is formally established (by means of the update of their payment plan or the publication of the list of the students covered by the benefit on the UC webpage). When the contract with the UC is signed after 31stJanuary, the benefit is formally assigned and the Professor is notified by means of the NONIO system.

Situations of payment by a third party institution

The student, who registers for a cycle of studies or a non-degree course, is responsible for paying the tuition fee. However, there are different situations in which the payment of tuition fees, fees and other charges is made by a third party institution rather than by the student. It is important to differentiate between two payment situations by a third party institution:

  • Protocols that transfer the responsibility for the payment to a third party institution (SITUATIONS TYPE 1
  • Direct payment by the third party institution (SITUATIONS TYPE 2)

Situations TYPE 1

After the situation is reported to the Academic Management Services (by the student or the Organisational Unit), the students covered by this situation become free from all the issues related to the fees in the academic year or semester to which the payment refers. 

Example of situations Type 1:

  • Protocols signed by the Organisational Units and the UC with other institutions that provide for the exemption (reciprocal mobility), reduction or transfer of the payment either to the Organisational Unit concerned or to the other external institution;
  • PASEP (Program concerning Social Support to Students by means of part-time activities);
  • PSE (Specialized Provision of Services);
  • Other situations that have an impact on the fees (Scholarship holders of CAPES and CNPQ).
  • Agreements (Inter-University PhD Courses, Dual Degree, Joint Supervision).

Situations TYPE 2

This situation includes the cases in which a third party institution/person takes responsibility for the payment of the tuition fees of a student or group of students, without any protocol or agreement signed with the UC for that purpose.

The deadline for the students, or the institutions that take responsibility for the payment, to formalise the request for an invoice by means of the email address gf@uc.pt is 30th September.

Please NoteThe invoice to be issued by the UC refers to the total amount concerning the academic year in question, and the date in which it is due is 30 days after its issue date. Ninety days after the issue date, and in the absence of payment, the student becomes once again responsible for the amount owed to the UC, including the interest payments generated in the meantime.

Service Member (Decree-Law no. 358/70)

The Request, in which the student substantiates that he/she is able to claim from his/her father, a combatant or ex-combatant, the duty to provide him/her with food and education, is addressed to the Direction of the Personnel Service and has to be delivered to one of the academic centers or sent by regular mail - CTT.

If it is the first time you submit a request pursuant to the Decree Law no. 358/70, you have to present the following documents:
  • Birth Certificate of the student;
  • Declaration according to no. 2 of the Ordinance no. 445/71 from 20th August issued by the Unit, Institution or Organisation of the Army in which, by the time of the evidence, the combatant or ex-combatant’s enrolment documents were being kept. According to the annex to that Ordinance, it has to declare also that the student meets the conditions established in no.1, article 1 of Decree Law no. 358/70 from 29th August (Original document with an embossing stamp);
  • Annual Financial Statement (photocopy) of the students or their parents, or certificate/declaration certifying that there is no Income Statement of the students or their parents;
  • When the students are declared dependent and are correctly identified as such with a Tax ID Number (Portuguese NIF) in their parents’ Annual Financial Statement, the status of the student may be confirmed by means of the authenticated photocopy of their tax card or other supporting document equally acknowledged.
If it is not the first time you submit a request pursuant to the Decree Law no. 358/70, you have to present the following documents:
  • The Request, in which the student substantiates that he/she is able to claim from his/her father, a combatant or ex-combatant, the duty to provide him/her with food and education, is addressed to the Direction of the Personnel Service and has to be delivered in one of the academic centers or sent by regular mail - CTT.
  • Annual Financial Statement (photocopy) of the students or their parents, or certificate/declaration certifying that there is no Income Statement of the students or their parents.
  • When the students are declared dependent and are correctly identified as such with a Tax ID Number (Portuguese NIF) in their parents’ Annual Financial Statement, the status of the student may be confirmed by means of the authenticated photocopy of their tax card or other supporting document equally acknowledged.

Note: If the request is not delivered along with all the required documents, its analysis, treatment and final decision may be delayed. 

Graduate Trainee

The Graduate Trainee has to request and ascertain his/her status when he registers, so that his/her special situation concerning the fees may be granted.

  • The request is carried out in InforEstudante, through the link “Academic Service » Requests”, in which you can Add the request: “Acknowledgement  of the status of Graduate Trainee".
  • To that request you must attach the required supporting documents, in an original format (electronic or digital scan of the original document).

PASEP students

The University of Coimbra Social Services (SASUC) send to the Academic Management Services the information concerning the students covered by the fees’ benefit in accordance with the PASEP (Program concerning Social Support to Students by means of part-time activities).

After obtaining the information, the Academic Management Services register on the NONIO system the assignment of the benefit and the activity developed for the purpose of issuing the Diploma Supplement.

UC Worker

The University of Coimbra, by means of its Academic Management Services, grants a reduction/an exemption of tuition fees in an academic year, without any procedure carried out by the Student, to individuals who are simultaneously UC students and UC teaching/non-teaching staff members and comply with the conditions established by the General Council’s Resolution no. 38/2011 of 15th October.

The information will be available at InforEstudante, by means of lists and/or notifications to the Student whom the benefit is granted.