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These instructions were formulated to help authors prepare their work for the University of Coimbra Press. Their aim is to ensure that a work reaches the graphic standard desired by UCP and that it may pass rapidly and efficiently from pre-print phases to print.

Submission of documents

The documents must be submitted in digital format (CD, PenDrive or DVD) together with two printed copies, wich will not be returned, in accordance with the following norms applying to text and figures.

The submitted works will be accompanied by a properly completed submission receipt.

The Press estimates on average a period of 4 to 8 months for the publication of a work once the definitive version has been submitted. This period may vary in function of the annual workload and schedule of the publisher.

Organization of the document

The texts (preface, introduction, individual chapters and references) and figures (graphics, mathematic equations, photos, drawings, tables, etc.) should be individually recorded and sent in individual files so that for example, the file for chapter 1, would contain the text and corresponding figures.

The figures should not exceed the horizontal spread of the book (122 mm in width), be numbered in order of their placement with their respective legends or captions.  

With the aim of reducing pagination costs, we request a previous check of word spacing, punctuation marks (especially use of commas) and recommend use of Portuguese quotation marks (« ») as well as the dash (—).

If special characters or symbols are used, we ask you call our attention to these by highlighting them on the right margin of the pages where they are to be inserted.

Graphic material and illustrations

Equations and formulas are extremely difficult to paginate so it is imperative that all elements – numbers, letters, spacing, symbols and other signs – are presented in a precise and consistent form. Indicate the place where a formula can be divided when it occupies more than one line in the book.

Execute the graphics, maps and drawings in Illustrator and save them in their native format ( You may also execute graphics in Excel if they are saved as an image (format TIFF).

Verify that the photos are used in CMYK mode and are formatted in TIFF with 300 DPI resolution, with dimensions of 122mm width (with proportional height) or 193mm width (also with proportional height).


The originals should be submitted in Microsoft Word after pagination by the University Press or in PDF when it is to go to typographic print.

Page dimensions: width - 160mm; height - 230mm; 

Print space: width - 122mm; height - 193mm;

Margins: 20mm (top), 19mm (bottom), 17mm (internal and external)

Neither the preliminary pages (flyleaf, half title, title page, etc.) nor intentionally blank pages are numbered, but count in overall numeration; neither should full-page illustrations be numbered.   

The text should not contain shaded, traced or underlined characters.

Text format 

The text should be configured in the following way:

Letter type (font): Arial, size 10pt.

Chapter titles should be written inArial Bold, Small Caps body 14pt, spacing between characters 10pt, with center alignment. Subtitles should use the same font, 9,5pt in size (without small caps) and alined to the left.

For quotations the paragraph should begin with 10 mm, using the same font but diminishing the character to 9pt and the spacing to 16,36pt.

Footnotes should be inserted by the text processing tool so they appear at the bottom of the page. Use the same text font but diminish to 8pt with spacing of 10pt. The same body and spacing should be used for bibliographic references as for footnotes.


Alinement: justified to the left;

Beginning of paragraph: 5mm indentation;

Spacing between lines: 16,36mm.

Text Structure

Pre-text pages/preliminaries

Abstract – Should be written in Arial, size 10pt. It should be a brief and clear   exposition of no more than 800 characters.

Author(s) bionote – in Arial, size 10, 800 characters maximum.

Page 1: Introductory page of series or collection

Page 2: Title page

Page 3: Colophon

Title and Author(s)

Page 4: blank

Page 5: Abstract

Conents page including sections, chapters and chapter sections.

Body of Text





Norms for bibliographic reference:

The bibliography should be saved on a separate file on disk.

References and bibliographic citations should be made according to the following norms: NP405 / APA