loading...

UC.PT

Association of International Relations Professionals from Portuguese Higher Education Institutions

Electoral Regulation

Electoral Regulations (Based on the terms established by the Article 9 of the Statutes)

Article 1

(Scope)

The elections for the RIU's General Assembly, Executive Council and Fiscal Council must follow the terms established in the present regulation.

Article 2

(Elections)

1. The officers at the General Assembly, Executive Council and Fiscal Council are elected through secret ballot, using a party-list proportional representation method and granting each associate a single vote in closed list. 2. The elections take place during an extraordinary meeting of the General Assembly, convened for this purpose at least thirty days before the date set for the meeting. 3. The official convocation must include: 3.1 Date, time and location for the meeting of the General Assembly 3.2 Final date for the submission of candidatures.

Article 3

(Preparing and supervising the elections)

1. The General Assembly officers are responsible for preparing, supervising and managing the elections and, for this purpose, they may be assisted by a representative of each of the candidate lists. 2. The absence or impediment of any General Assembly officer will be suppressed by the associate appointed for this effect by the General Assembly.

Article 4

(Electoral roll)

1. The roll including the associates enjoying full membership social rights shall be published on-line in the RIU website by the Executive Board at the same time as the convocation for the Electoral Assembly is made. 2. Until the 25th day prior to the the date of the election, any associate is allowed to file a written claim to the President of the General Assembly, regarding the inclusion or omission of any associate in the electoral roll. 3. Claims will be evaluated and processed by the General Assembly officers in a forty-eight hour period. 4. On the 20th day prior to the the date of the election, the final electoral roll will be available on-line in the RIU website and it will also be posted in the Association seat office and in the location where the elections will take place.

Article 5

(Submission of candidatures)

1. Each associate is limited to take part in one candidature list for one social body. 2. Each candidature must appoint its representative. 3. Candidatures must include each candidate's written acceptance declaration. 4. No RIU associate can be elected for a third consecutive mandate in the same social body. 5. The candidatures must be submitted to the President of the General Assembly, in the RIU seat office, up to 15 days before the date set for the elections. 6. After the reception of all candidatures, in case the General Assembly officers encounter any irregularities, they must communicate it to the representatives of the responsible list within forty-eight hours. 7. The list representative must carry out potential corrections during the following forty-eight hours, otherwise risking the dismissal of the candidature list.

Article 6

(Publication of candidatures)

1. The President of the General Assembly will ensure the publication of the complete cast of accepted candidatures, by posting it in the Association seat office and on-line in the RIU website, until the 8th day prior to the date set for the elections. 2. The lists will be named after letters assigned according to the alphabetic order, following each one's submission date. 3. Eight days before the date set for the elections, the Assembly officers will send to all the associates mentioned in the final electoral roll the complete cast of accepted candidatures by regular mail or by e-mail. These officer will also ensure the publication of the complete cast of accepted candidatures, by posting it in the Association seat office and on-line in the RIU website. 4. The candidature lists for the Executive Board must include and electoral program and a plan of activities to be developed.

Article 7

(Voting)

1. The voting will be casted using a ballot paper given to all the associates mentioned in the final electoral roll. 2. The duration of the voting will be limited to the strictly necessary time and the counting of the votes will follow it immediately. 3. The results of the election for each Social Body will be announced immediately after the general counting. 4. In case the most voted list does not obtain the majority of valid expressed votes, a second round will take place immediately, following the same procedure, but only the two most voted candidatures will be submitted. 5. In case a second round takes place, the most voted list will be elected.

Article 8

(Swearing-in ceremony)

The elected social bodies will take oath of office before the President of the ceasing General Assembly, immediately after finished all the deliberations of the Assembly.