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PhD Scholarships and Scholarship Holders

You want to apply for a PhD scholarship (e.g. to the FCT- Portuguese Foundation for Science and Technology). What should you do in the University of Coimbra (UC)?
 The UC is the host institution in which you want to accomplish your PhD degree. Therefore, the deadlines and rules regarding your application are established by the institution that opens the call for the scholarships.
Does the UC have its own regulations for the PhD Students who are applicants for a scholarship or scholarship holders?
 Yes, these subjects are provided for in the Academic Regulation of the UC which is available at, particularly its Article 215.
Do you have to inform the UC that you applied for a scholarship?
 Yes, you do. After a registration, the tuition fee payment plan is set automatically under the general terms defined for the tuition fee: monthly instalments and interest payment calculation. Therefore, this situation can only be changed after communicating to the Academic Services that you are awaiting the result of a scholarship application.
How can you inform the UC about your situation?
 By means of InforEstudante by using the request Academic Service » Requests » Add » [Alun@s] Delivery of proof of scholarship (initial request or renewal). You have to attach evidence of your application to the scholarship or the Regulatory Declaration that provides for the period of time of the scholarship and the amount to be transferred to the UC, if it is already available.
What is the deadline to submit this information?

For FCT Scholarship Holders:

  • Initial request (1st year of scholarship): until 30th November or until 15 consecutive days following the date of the registration if it takes place later.
  • Proof of the Renewal: until 31st May.

Other Scholarship Holders

  • Scholarship initial request and proof of scholarship renewal: until 30th November or until 15 consecutive days following the registration if it takes place later.

After the date of the communication of the decision concerning the application for the scholarship or its renewal, students have 30 consecutive days to submit a declaration mentioning that information, by means of a request at Inforestudante

How can you prove that you were accepted into the PhD degree course of the UC?

After formalising your application to the desired PhD course (by means of InforEstudante) and having it validated and appraised, if you are ADMITTED/PLACED in that PhD course, you will be able to enrol and register for it. After sealing your registration you become a UC student and you may issue your electronic MULTIPURPOSE CERTIFICATE.

For further information about the Multipurpose Certificate click HERE»

How can you obtain your Acceptance Letter?

The Acceptance Letter usually is a document attesting that the applicant was accepted into a PhD course by an institution. At the UC, after the admission, enrolment and registration for the course, you can generate your acceptance letter in the University of Coimbra. You may also generate the Multipurpose Certificate that attests the effective registration at the UC.

For further information about the Multipurpose Certificate click HERE»

You are a foreign student and you need an Acceptance Letter. How to obtain it?
Regarding the Acceptance Letter in this situation, please check the questions HERE »
Can you have a conditional registration?
 No. When a student registers it means he/she is requesting the provision of a public teaching service, in this case by the UC, thus becoming subject to the consequent payment plan of tuition fees. 
You only intend to proceed with your PhD course if you get a scholarship.  What options do you have?
 If you need to be registered in order to apply for a scholarship, you may consider the possibility of registering only for the 2nd semester. By choosing this option, a tuition fee payment plan is generated concerning the 2nd semester, with instalments to be payed from February to June, giving you more time to plan and begin the classes and assignments of your PhD course.
Can you register only for the 2nd semester?

The UC offers this possibility but it is essential to contact the Faculty responsible for your PhD course in order to appraise if it is possible to attend only the 2nd semester. 

If you register only for that semester, you may withdraw your registration until 31st January without paying tuition fees. The registration fee is always due. In addition, you may make changes to your registration for curricular units of the 2nd semester until 31st March, at InforEstudante.

You are not sure about the date you begin your PhD course. What is the problem with registering in annual curricular units or units from the 1st semester?
 You should consider your options very carefully because when you select annual curricular units or units from the 1st semester, an annual instalments’ payment plan (or a 1st semester payment plan) is created, from September to June (or from September to January), which implies that, if you register after September, you are immediately obliged to pay the instalments of the previous months.
What are your options if your scholarship is Refused?

If you accomplished the procedures and deadlines already mentioned, within the period of 30 consecutive days following the communication of that decision you may choose between:

- withdraw your registration, without paying fees; or

- change freely your registration (e.g. to a semester, part time) with the corresponding adjustments in the payment plan.

After this deadline, you will be as any other student and, therefore, subject to the usual deadlines concerning the payment of tuition fees.

What does happen when the academic year is not coincident with the period of the scholarship?

According to the UC academic calendar, the academic year usually begins in September and finishes in August:

- regardless of the month in which the scholarship begins, it is always associated with the academic year that is beginning at the time.

You did not meet the deadlines to submit evidences or the other conditions already mentioned. What can you do?
 In the event of non-compliance with the deadlines or other conditions provided for in the Regulations of the UC, you may submit a request for appraisal of an exceptional situation duly substantiated. This will be analysed and subject to a decision, which may be accepted or rejected. Nonetheless, this request is subject to a fee of €50.