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Sending Documents

The Academic Management Services are responsible for ensuring that each student's personal file (PIE) contains all the documents required by law. From among the mandatory documents to be submitted in a 1st registration, the presentation of the Identification Document is the most important due to the increasing number of procedures, namely application and enrolment, carried out via Internet by uploading electronic documents.

Which documents are mandatory?

[1] Presentation of the Identification Document

  • The presentation of the original Identification Document in-person is mandatory so that the student’s personal data may be recorded (by means of an ID Card Reader) and/or validated by the Academic Management Services.
  • If you have Re-entered UC, you only have to present this document.

[2] One passport photo or an identification document with a photo

[3] Presentation of the Vaccination record (comprising the tetanus vaccine)

[4] Other documents requested during the application procedure (Certificates of qualifications, workload and syllabi of curricular units, etc.)

If you still have questions regarding which documents you have to submit, please check your application by means of Inforestud@nte. It is mandatory to submit the original documents (and their copies) or authenticated copies of all the documents whose "Type of submission” is electronic.  

[5] Residence permit or Visa and its copy, if you are a foreign citizen

This information does not apply to students admitted by means of the National Contest for Access who enrol in-person at the University

How to submit and authenticate the documents?

The documents must reach the Academic Management Services by one of the following means:

1) Directly at the Academic Management Services during the opening hours of the in-person assistance (check the In-Person Assistance Schedule 2020 »»
You must bring the original documents and their copies so that their authenticity may be verified. The original documents will always be returned to you

2) By Regular mail
Concerning the ID Card, the student may send the printed version of the PDF file resulting from the software of the Citizen Card, or alternatively, a copy of the Card itself.

The Citizen Card enables its electronic reading by means of an electronic equipment named “ID Card Reader” which along with a specific software enables citizens to take advantage of the features of their Card (further information at https://www.cartaodecidadao.pt/index.php.html)

The documents must be original or authenticated. In accordance with Decree-Law no. 28/2000 of 13th March, certification of photocopies attesting their conformity with the original ones may be done by the following entities:

Parish Councils (Juntas de Freguesia);
Post Offices (CTT – Correios de Portugal, S.A. - Sociedade Aberta);
Chambers of Commerce and Industry;
Lawyers and Solicitors.

The address to send the required documents by regular mail is the following:

Universidade de Coimbra - Administração 
Serviço de Gestão Académica  
Colégio de Santa Rita, Rua da Ilha
3004-531 – Coimbra
Portugal

NOTE: In the case of foreign students, whether they submit the documents in-person or by regular mail, the authentication of these documents should be carried out by the Portuguese embassy or consulate in the student's home-country or by Apostille Convention; and, if they are not written in Portuguese, Spanish, French or English, they must be translated into Portuguese by a translator recognised by the Portuguese diplomatic representation.

How to legalise foreign public documents?

Check HERE for further information »»

    What is the Apostille Convention?

    The affixing of the apostille is provided for in article 3 of the Convention Abolishing the Requirement of Legalisation for Foreign Public Documents, concluded in Hague on 5th October 1961, and is only applicable to public documents that need to be presented in any signatory country of the Convention.

    The Apostille is issued by the competent authority of the country where the document comes from.

    In Portugal, the affixing of Apostilles is done by the Portuguese Prosecutor General's Office. A fee of €10.20 is charged for the issuance of an apostille and for the verification of an existing one, pursuant to article 1 of the Decree-Law no. 86/2009 of 3rd April.

    Check HERE for further information »»

    General Deadlines for Students enrolled in the academic year

    • The established deadline is 31st December of the academic year in which the student applies to the University.
    • The Academic Management Services verify if all the documents have been submitted, and if so, update the status of the student's file at Inforestud@nte from “Incomplete” to “COMPLETE”. You can check your status at the field “Indiv. Proc. Status” at the link General »» Curricular Data.
    • If your status is INCOMPLETE (in red), no official documents can be issued (certificate of completion, other certificates, declarations) as long as this status remains.
    • A student can submit the documents at any time, thereby updating his/her status from “Incomplete” to “Complete”, which will immediately enable the issuance of documents.

    Specific deadlines concerning certain procedures

    • In these situations, the student or requester must submit the documents that are part of his/her request or required by the Academic Management Services for that purpose until the defined deadline.
    • The non-compliance with the deadline may lead to the refusal of the student’s request and/or the impossibility of accomplishing the request itself.

    Useful links

    Mobility at the UCInternational Relations Unit
    Studying in PortugalMinistry of Foreign Affairs
    Studying in PortugalePortugal – Public Services Portal