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Academic Deadlines in 2022/2023

2019/2020 || 2020/2021 || 2021/2022 || 2022/2023

Given the regulations in force, the deadlines for accomplishment of academic procedures of Students in the University of Coimbra, approved by the Rector's Order no. 171/2022 of 5th August are published below:

DeadlineDescription of the academic procedure Option at InforEstudante [if it is not applicable to all the procedures, it will be mentioned individually]
Registration [1] | Academic Service » Registrations
From 25/08/2022 to
11/09/2022
Normal registration's deadline for students registered at the UC in 2021/2022. [2]
From 12/09/2022   to
30/09/2022
First period for registration beyond the deadline, subject to the payment of a fee of €15.
From 01/10/2022 to
24/10/2022
Second period for registration beyond the deadline, subject to the payment of a fee of €30. [3]

Change in registration [4] Academic Service » Registrations » Request modification of enrolment/registration

Change in the annual, 1st semester and 1st trimester Curricular Units.(it includes change in the part time or full-time system in the multiannual curricular units, such as PhD Theses or similar units.)
31/10/2022Deadline for changes in registration, free of charge.
From 01/11/2022 to 15/11/2022First period for changes in registration beyond the deadline, subject to the payment of a fee of €15.
From 16/11/2022 to
30/11/2022
Second period for changes in registration beyond the deadline, subject to the payment of a fee of €30.
Change in curricular units of the 2nd trimester
31/01/2023Deadline for changes in registration, free of charge.
From 01/02/2023
to 15/02/2023
First period for changes in registration beyond the deadline, subject to the payment of a fee of €15.
From 16/02/2023
to 01/03/2023
Second period for changes in registration beyond the deadline, subject to the payment of a fee of €30.
Change in curricular units of the 2nd semester
31/03/2023Deadline for changes in registration, free of charge.
From 01/04/2023
to 15/04/2023
First period for changes in registration beyond the deadline, subject to the payment of a fee of €15.
From 16/04/2023
to 30/04/2023
Second period for changes of registration beyond the deadline, subject to the payment of a fee of €30.
Change in curricular units of the 3rd trimester
30/04/2023Deadline for changes in registration, free of charge.
From 01/05/2023
to 15/05/2023
First period for changes in registration beyond the deadline, subject to the payment of a fee of €15.

From 16/05/2023 to

31/05/2023

Second period for changes in registration beyond the deadline, subject to the payment of a fee of €30.
Isolated Curricular Unit(s) | Applications » Isolated Courses
From 25/08/2022   to 11/09/2022Deadline to apply to isolated curricular unit(s) of any system.
From 15/12/2022
to 15/01/2023
Deadline to apply to isolated curricular unit(s) of the 2nd semester.
Recognition of status or special situation | Academic Service » Requests
31/10/2022

Deadline for requesting recognition of status or special situation, applicable to the whole academic year.

Deadline for requesting the status of Pregnant Student, Student Parents, Student Parents with children up to 5 years old. [5]

From 01/11/2022
to 31/01/2023
Deadline for requesting the recognition of status or special situation, applicable to the whole academic year, when the condition that allows access to it is met in this period. For example: registration for the academic year or the beginning of a work contract.
31/03/2023Deadline for requesting the recognition of status or special situation, applicable only to the 2nd semester.
From 01/04/2023
to 30/04/2023
Deadline for requesting the recognition of status or special situation, applicable to the 2nd semester, when the condition that allows access to it is met in this period.
Tuition fees and Scholarships situations (awarded by a public entity other than the UC)
30/11/2022

Deadline for students, who meet the conditions to benefit from the special situation of reduction or exemption of tuition fees and/or other charges, to request the benefit and deliver the corresponding supporting documents. Students who requested a scholarship to the SASUC and students who are Professors or workers in the UC, are exempt from submitting this request. [6]

Deadline for the students who applied for a funding scholarship to present the supporting declaration of that situation. It includes the scholarships awarded by the Foundation for Science and Technology - FCT. [7]

Deadline for the Scholarship Holder to present a supporting declaration of the scholarship renewal. It does not include the scholarships awarded by the Foundation for Science and Technology - FCT.

Academic Service » Requests

31/05/2023

Deadline for the FCT Scholarship-holder students, whose situation was attested in a previous academic year with information that the scholarship would be renewed, to deliver the supporting declaration of that renewal. [8]

Academic Service » Requests

31/07/2023

Deadline for payment of tuition fees, without paying any interest, for the Students who applied for a scholarship or its renewal and do not know the final decision yet or did not get the scholarship. [9]

Academic Service » Tuition Fees

On the last day of each month from September to June

Deadline for payment of the tuition fee's instalments, from the 1st to the 10th instalment, of a cycle of studies, except for the International Students in the year of their enrolment and registration for a cycle of studies. [10]

Academic Service » Tuition Fees

Deadline for withdrawing from studies without paying the instalments of the subsequent months. [11]

Academic Service » Tuition Fees

 
Expiration of the right to register | Academic Service » Requests
31/08/2023Deadline for submission of requests of non-expiration in the 2023/2024 academic year in accordance with the situations laid down in the regulation, for National or Equivalent status Students registered in the current 2022/2023 academic year. [12]
Exams in Special or Extraordinary Examination Period
10/10/2022

Deadline for requesting registration for exams in the Extraordinary Examination Period of the 1st semester (October), concerning regular curricular units. [13]

Academic Service » Requests

10/03/2023

Deadline for requesting registration for exams in the Extraordinary Examination Period of the 2nd semester (March), concerning regular curricular units. [14]

Academic Service » Requests

Deadline for requesting registration for exams in the Special Examination Period for cycles of studies with an odd number of semesters, concerning regular curricular units.

Academic Service » Registrations in Examination

From 15/06/2023 up to two days before the exam

Deadline for registration for exams in the Special Examination Period, at the Organisational Units in which this period occurs in July, for students with granted status.

Academic Service » Registrations in Examination

Deadline for Outgoing Mobility Students to request the registration for exams in the Special Examination Period, concerning the curricular units of the Mobility Learning Agreement which they have failed during that mobility period.

Academic Service » Requests

From 15/07/2023 to 24/08/2023

Deadline for registration for exams in the Special Examination Period at the Faculty of Law, which takes place in September, for students with granted status.

Academic Service » Registrations in Examination

From 15/07/2023 to 15/09/2023

Deadline for registration for defence of PhD Thesis project, or similar defences, in the Special Examination Period, at the Organisational Units in which it is applied

Academic Service » Registrations in Examination

PhD Thesis, Thesis project, Master's Dissertation or similar | Academic Service » Submit Dissertations / Theses
Date of delivery/submissionDeadline for registration for defence of Master's Dissertation [15], or similar defences, in the Special Examination Period, including the cycles of studies with odd number of semesters, with Special Examination Period in March. [16]
28/02/2023

Deadline for defence of Master's Dissertation, or similar defences, in the 1st semester.

Deadline for submission of PhD Thesis, or similar, with registration only for the 1st semester, in the 2022/2023 academic year. 

31/05/2023Deadline for defence of Master's Dissertation, or similar defences, according to the bringing of the Special Examination Period forward to the Extraordinary Examination Period of the 2nd semester.
31/07/2023Deadline for defence of the PhD Thesis's Project, or similar defences, submitted until 28/02/2023, in the Normal Examination Period.
31/08/2023Deadline for defence of the PhD Thesis's, or similar defences, with annual registration in the 2022/2023 academic year. [17]
30/09/2023Deadline for defence of the Master's Dissertation and PhD Thesis's Project, or similar defences, in the Special Examination Period, in the 2022/2023 academic year. [18]
 

Further Information:

  1. Besides the deadlines established by this Order, the student must also comply with the individual situations’ deadlines established for the submission of documents concerning the recognition of some status and special rights, provided for in the RAUC and at www.uc.pt/en/academicos/inscricoes.
  2. The application deadlines for 2023/2024 are published in a specific calendar to be disseminated by means of the official website of applications of the UC, at https://ucpages.uc.pt/en/applications
  3. If the student is covered by an exceptional situation or condition that impedes compliance with the deadlines or with a defined rule, he/she can submit a request for appraisal of an exceptional condition, which is subject to the payment of €50 and to appraisal and decision (accepted or rejected). This request must be substantiated and must include the supporting documents that attest the status or exceptional condition mentioned, if applicable. Without the substantiation or the supporting documents required for its appraisal, the request will be rejected.

NOTES [from no.1 to no. 18]

[1] As long as there are pending assessments, the student has 7 consecutive days after the release of the last grade to register for the academic year, without paying any fee (no. 12 from Article 10 of the Academic Regulation of the UC - RAUC). Until that communication, the student may register temporarily for the classes and attend the curricular units.

[2] If the registration for the academic year takes place beyond this deadline, the Student may request its change within the 15 consecutive days, without paying any fee (no. 6 of article no. 16 of the RAUC).

[3] Beyond this deadline, if there are no pending assessments, the registration depends on a request for an appraisal of an exceptional condition because of failure to meet the established deadline, which is subject to the payment of €50 and an appraisal and decision by the direction of the Organisational Unit.

[4] The registration deadlines and the deadlines for changes in that registration are applied to all the UC courses, including the non-degree courses, as long as there are no specific regulation of the course or cycle of studies that establishes other deadlines.

[5] The deadline established in the RAUC is 30th September. However, aligning this deadline with the deadline established for the other status was considered to be fairer and more appropriate. Therefore, its rectification concerning the current academic year is made by means of the aforementioned Rector's Order. If the situation takes place beyond the deadline, the Student may submit the request within 30 consecutive days (no. 10 of article no. 192 of the RAUC).

[6] If the registration for the academic year takes place after this date, the Student may still request the benefit of reduction or exemption (no. 1 of article no. 214 of the RAUC), and present the supporting document of the scholarship application or its renewal (no. 2 of article no. 215 of the RAUC), within the 15 working days following that registration.

[7] The Students, after the formal communication of the decision, has up to 30 days o present the declaration of the funding institution. Whenever the scholarship is rejected/denied the Student may pay the already due tuition fee instalments (without any interests), or may change his/her registration or submit a withdrawal of studies with the inherent adjustment of the tuition fee's payment plan (no. 4 of article no. 215 of RAUC). There is no possibility of withdrawing without paying tuition fees when the scholarship is accepted/granted.

[8] The Scholarship Holders whose declarations were issued by FCT after 31st May are excluded from this deadline. Therefore, the submission deadline for these students is the same as other situations, that is, 30 days after the issuance of the declaration. If the Student does not deliver the supporting document/declaration of the scholarship's renewal until this date, the special situation of FCT scholarship holder will be annulled, and the student will become in a default situation (no. 7 of article no. 215 of the RAUC).

[9] After this deadline the penalties provided for in the regulation will be applied concerning the fee’s payment default.

[10] Concerning the International Students enrolled and registered for this academic year, the 1st instalment is 30 per cent of the tuition fee's amount, to be paid at the moment of the registration, and the other 9 instalments will be due on the last day of each month from October to June (no. 6 of article no. 201 of RAUC).

[11] The withdrawal is only valid if it is carried out by means of the request at InforEstudante (article no. 18 of RAUC).

[12] If there are pending grades until this date, which prevent the students from regarding their expiration situation, this request can be carried out within the 7 consecutive days after the release of the last grade (no.7 of the article no. 224 of the RAUC).

[13] If the registration for the 2022/2023 academic year is carried out beyond the deadline for registration in the extraordinary examination period of the first semester, the students may submit a request within the 15 consecutive days after that registration. To that purpose, the students should be present to sit the exam, if it is already scheduled, or inform the services of their Organisational Unit about their situation.

[14] If until the end of the established deadline for the registration in the extraordinary examination period of the 2nd semester there are assessments waiting to be accepted, the Students must, nevertheless, submit the request for sitting the exam.

[15] The final work of a Master's Degree Course includes a Dissertation, a Project, an Internship's report, or other similar curricular units that lead to a Master's Degree.

[16] The deadline for registration in the Special Examination Period is the same as the deadline established by the Organisational Unit to deliver/submit the Master's Degree Dissertation, or another similar work, at InforEstudante. Therefore, in order to be able to submit the work in the Special Examination Period, the students must have registered previously for the Special Examination Period. 

[17] The submission of the Thesis after this date can only be made by means of a registration for the 2023/2024 academic year and the payment of the instalments until the month of the submission, which is carried out by means of a request for admission to PhD exam with all the necessary documents.

[18] This deadline may be extended until 31/10/2023, whenever the Organisational Unit does not have the possibility of carrying out the defences until 30/09/2023, and this information must be communicated to the Academic Management Services (SGA).