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Other Situations of Tuition Fee Exemption and R...

Other Situations of Tuition Fee Exemption and Reduction

1.Transfer of the responsibility for the payment to a third party institution

1.1. Students registered in a PhD course but temporarily in a foreign institution

Students registered in a PhD course at the UC who are temporarily abroad at an institution in which they have to pay tuition fee, within the scope of the work concerning their PhD Degree, are exempt from paying the respective tuition fee at the UC, and they must submit a request along with a document that evidences the duration of their stay and the obligation to pay fees in that institution.

The supporting documents must be original or duly authenticated documents issued by the Foreign Institution.

The request has to be submitted to the Academic Services Assistance by means of the Online E-mail Form | Académicos UC , until 30th November.

Whenever it is sent by means of the aforementioned form, it has to refer to the type of request "Academic Act" and the following description/subject “ Other exemptions/tuition reduction“, otherwise the request will not be processed in due time.

NOTE:

1 - Whenever the documents are written in a foreign language other than Spanish, French, English or Italian, they must be accompanied by a translation to Portuguese.

These translations must be duly certified by the competent authorities for this purpose:

Notaries;
Portuguese consulate in the country where the document was issued;
Consulate in Portugal of the country where the document was issued and a suitable translator;
Registrars of any Registry Office;
Registry officials;
Lawyers and Solicitors;
Chambers of Commerce and Industry recognised pursuant to what is laid down in Decree-Law no. 244/92, of 29th October.

2 - For further information about delivery of documents at the UC, please check "4. How to submit and authenticate the documents?" on the webpage "Submitting Documents at the UC".

1.2. Payment of Tuition Fees, Fees and other Charges by a third party institution

Within the scope of the Payment of Tuition Fees, Fees and other Charges by third party institutions, it is important to differentiate between two situations that at the Nonio system are identified by the following benefits:

» Payment by a Third Party Institution
» Protocols that transfer the responsibility for the payment to a Third Party Institution.

When a student is awarded the “Payment by a Third Party Institution” benefit, this implies, for accounting purposes, that the debt is annulled in the platform’s current account of the student and allocated to the third party institution by means of the issuance of an invoice.

The student does not become exempt from the debt, which means that if there are amounts to be paid by the third party institution responsible for the payment, he/she can neither register for the subsequent academic year nor obtain certificates/diplomas.

The deadline for the students or the third party institutions that are responsible for the payment to submit the invoice issuance requests by means of the email address gf@uc.pt is until 30th September.

The Financial Management Services (SGF) issue an invoice per academic year with due date of 30 days and add the benefit “Payment by a third party institution” with an expiry date of 90 days from the beginning of the academic year onwards.

During this period of time the Financial Management Services proceed with the necessary measures to recover the debt; beyond that deadline, a proposal for a change in the benefit is made, a credit note is issued to the institution and the debt is generated again in the platform’s current account of the student with interests, and the student is notified via NONIO of that situation.

1.3. Protocols that transfer the responsibility for the payment to a Third Party Institution (Erasmus Mundus, and other incoming mobility programmes, and protocols signed by the Organisational Units)

Regarding this situations, the Academic Management Services (SGA), update the tuition fee payment plans according to information provided by the Organisational Units (UO) and the International Relations Unit (DRI), concerning the students covered by the protocols that foresee the payment of the tuition fees by a third party institution.

When a student is awarded the “Protocols that transfer the responsibility for the payment to a Third Party Institution” benefit, this implies the same accounting effects as the first aforementioned benefit.

These situations are checked internally by the services.

2.Other situations that transfer the payment to a third party institution

The student must provide proof of his/her status with a declaration and identification of the paying third-party institution.

2.1. Service Member (Decree-Law no. 358/70 of 29th July)

The Request, in which the student substantiates that he/she is able to claim from his/her father, a combatant or ex-combatant, the duty to provide him/her with food and education, is addressed to the Direction of the Personnel Service and has to be delivered to the academic assistance in the Student Hub or sent by regular mail - CTT.

If it is the first time you submit a request pursuant to the Decree Law no. 358/70 of 29th July, you have to present the following documents:

Birth Certificate of the student;
Declaration according to no. 2 of the Ordinance no. 445/71 from 20th August issued by the Unit, Institution or Organisation of the Army in which, by the time of the evidence, the combatant or ex-combatant’s enrolment documents were being kept. According to the annex to that Ordinance, it has to declare also that the student meets the conditions established in no.1, article 1 of Decree Law no. 358/70 of 29th July (Original document with an embossing stamp);
Annual Financial Statement (IRS) (photocopy) of the students or their parents, or certificate/declaration certifying that there is no Income Statement of the students or their parents;
When the students are declared dependent and are correctly identified as such with a Tax ID Number (Portuguese NIF) in their parents’ Annual Financial Statement, the status of the student may be confirmed by means of the authenticated photocopy of their tax card or other supporting document equally acknowledged.

If it is not the first time you submit a request pursuant to the Decree Law no. 358/70 of 29th July, you have to present the following documents:

The Request, in which the student substantiates that he/she is able to claim from his/her father, a combatant or ex-combatant, the duty to provide him/her with food and education, is addressed to the Direction of the Personnel Service and has to be delivered to the academic assistance in the Student Hub or sent by regular mail - CTT.
Annual Financial Statement (IRS) (photocopy) of the students or their parents, or certificate/declaration certifying that there is no Income Statement of the students or their parents.
When the students are declared dependent and are correctly identified as such with a Tax ID Number (Portuguese NIF) in their parents’ Annual Financial Statement, the status of the student may be confirmed by means of the authenticated photocopy of their tax card or other supporting document equally acknowledged.

Note: If the request is not delivered along with all the required documents, its analysis, treatment and final decision may be delayed.

2.2. Graduate Trainee

The student submits the respective request available at InforEstudante - [Alun@s] Recognition of the status of Graduate Trainee-, and must prove his/her situation, by attaching the relevant documents for this purpose.

For further information, please check numbers 1,2 and 3 of Article no.14 of the Academic Regulation of the University of Coimbra (RAUC) available at www.uc.pt/en/academicos/regulamentos/regulamentos.

2.3. PASEP students

The University of Coimbra Social Services (SASUC) send the information, concerning the students covered by the tuition fee's benefit in accordance with the "Program concerning Social Support to Students by means of part-time activities" (PASEP), to the SGSIIC so that the awarding of the benefit can be registered on the Nónio system. The SASUC send also this information to the Academic Management Services (SGA) so that the activity developed by the student can be registered for the purpose of the diploma supplement issuance.