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Other Situations of Tuition Fee Exemption and Reduction

1.Transfer of the responsibility for the payment to a third party institution

1.1. Tuition Fee exemption or reduction in PhD courses (3rd Cycle)

1.1.1. Professor or researcher in the UC with an employment contract in the civil service

List published at InforEstudante in the menu option “Policies and Procedures”

1.1.2. Students registered in a PhD course but temporarily in a foreign institution

Students registered in a PhD course at UC, but temporarily abroad working in foreign institutions, have to submit a request along with a document that evidences the duration of their stay and the obligation to pay fees in those institutions. This evidence has to appear in an authentic document issued by the Foreign Institution.

The request has to be delivered to the Academic Services Centre or, alternatively, it can be sent by regular mail (CTT) or by means of the form Academicos@ UC, until 30th November.

Whenever it is sent by means of the aforementioned form, it has to refer to the type of request "Academic Act" and the following description/subject “ Other exemptions/tuition reduction“, otherwise the request will not be processed in due time.

1.2.Professors obliged to obtain a degree in order to get a career progression

After the end of the registration deadline and until 30th January, the Academic Management Services ascertain the eligible students and assign their corresponding benefit on the NONIO system.

1.3. Payment of Tuition Fees, Fees and other Charges by a third party institution

Within the scope of the Payment of Tuition Fees, Fees and other Charges by third party institutions, it is important to differentiate between two situations that at the Nonio system are identified by the following  benefits:

» Payment by a Third Party Institution
» Protocols that transfer the responsibility for the payment to a Third Party Institution.

When a student is awarded the “Payment by a Third Party Institution” benefit, this implies, for accounting purposes, that the debt is annulled in the platform’s current account of the student and allocated to the third party institution by means of the issuance of an invoice.

The student does not become exempt from the debt, which means that if there are amounts to be paid by the third party institution responsible for the payment, he/she can neither register for the subsequent academic year nor obtain certificates/diplomas.

The deadline for the students or the third party institutions that are responsible for the payment to submit the invoice issuance requests by means of the email address gf@uc.pt is until 30th September.

The Financial Management Services (SGF) issue an invoice per academic year with due date of 30 days and add the benefit “Payment by a third party institution” with an expiry date of 90 days from the beginning of the academic year onwards.

During this period of time the Financial Management Services proceed with the necessary measures to recover the debt; beyond that deadline, a proposal for a change in the benefit is made, a credit note is issued to the institution and the debt is generated again in the platform’s current account of the student with interests, and the student is notified via NONIO of that situation.

1.4 Protocols that transfer the responsibility for the payment to a Third Party Institution (PLIs, Erasmus Mundus, and other incoming mobility programmes, and protocols signed by the Organisational Units)

Regarding this situations, the Academic Management Services (SGA), updates the tuition fee payment plans according to information provided by the Organisational Units (UO) and the International Relations Unit (DRI), concerning the students covered by the protocols that foresee the payment of the tuition fees by a third party institution.

When a student is awarded the “Protocols that transfer the responsibility for the payment to a Third Party Institution” benefit, this implies the same accounting effects as the first aforementioned benefit.

These situations are checked internally by the services.

2.Other situations that transfer the payment to a third party institution

The student must provide proof of his/her status with a declaration and identification of the paying third-party institution.

2.1. Service Member (Decree-Law no. 358/70)

The Request, in which the student substantiates that he/she is able to claim from his/her father, a combatant or ex-combatant, the duty to provide him/her with food and education, is addressed to the Direction of the Personnel Service and has to be delivered to one of the academic centres or sent by regular mail - CTT.

If it is the first time you submit a request pursuant to the Decree Law no. 358/70, you have to present the following documents:

  • Birth Certificate of the student;
  • Declaration according to no. 2 of the Ordinance no. 445/71 from 20th August issued by the Unit, Institution or Organisation of the Army in which, by the time of the evidence, the combatant or ex-combatant’s enrolment documents were being kept. According to the annex to that Ordinance, it has to declare also that the student meets the conditions established in no.1, article 1 of Decree Law no. 358/70 from 29th August (Original document with an embossing stamp);
  • Annual Financial Statement (IRS) (photocopy) of the students or their parents, or certificate/declaration certifying that there is no Income Statement of the students or their parents;
  • When the students are declared dependent and are correctly identified as such with a Tax ID Number (Portuguese NIF) in their parents’ Annual Financial Statement, the status of the student may be confirmed by means of the authenticated photocopy of their tax card or other supporting document equally acknowledged.

If it is not the first time you submit a request pursuant to the Decree Law no. 358/70, you have to present the following documents:

  • The Request, in which the student substantiates that he/she is able to claim from his/her father, a combatant or ex-combatant, the duty to provide him/her with food and education, is addressed to the Direction of the Personnel Service and has to be delivered in one of the academic centers or sent by regular mail - CTT.
  • Annual Financial Statement (IRS) (photocopy) of the students or their parents, or certificate/declaration certifying that there is no Income Statement of the students or their parents.
  • When the students are declared dependent and are correctly identified as such with a Tax ID Number (Portuguese NIF) in their parents’ Annual Financial Statement, the status of the student may be confirmed by means of the authenticated photocopy of their tax card or other supporting document equally acknowledged.

Note: If the request is not delivered along with all the required documents, its analysis, treatment and final decision may be delayed. 

2.2. Graduate Trainee

The Graduate Trainee has to ascertain his/her status when he registers, and the system automatically assumes the tuition fee special situation.

2.3. PASEP students

The University of Coimbra Social Services (SASUC) send to the Academic Management Services the information concerning the students covered by the fees’ benefit in accordance with the "Program concerning Social Support to Students by means of part-time activities" (PASEP) .

After obtaining the information, the Academic Management Services register on the NONIO system the assignment of the benefit and the activity developed for the purpose of issuing the Diploma Supplement.

NOTE: The benefit will be awarded until the end of January and it will be reflected on the tuition fees due in the subsequent months. The students who are awarded this benefit must check Inforestudante in order to verify the adjustments made to the instalments and update their tax data. Any change to the enrolment or registration status after the awarding of the benefit implies its annulment.